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ICEAP Truancy Elimination Plan

Poor attendance is an important matter - one which is taken very seriously by ICEAP.
** Any students whose overall attendance falls below 90 percent per semester will be NOT be able to complete the semester, AND may face possible removal from program **
Information on attendance is included in the Student Handbook.

SPECIAL CONSIDERATION

ICEAP appreciates that from time to time, a student may not be able to attend classes due to circumstances beyond his/her control. Where this occurs, special consideration will be given if the circumstances are compassionate or compelling, and sufficient valid evidence is provided by the student to justify this consideration. In such cases, ICEAP may agree to continue the enrollment of a student whose overall attendance has fallen below 90 percent per semester if:
  • a) the student was previously maintaining satisfactory course progress; and
  • b) the student was previously maintaining satisfactory attendance; and
  • c) the student attended at least 80 percent per semester of the scheduled course contact hours.

ABSENCE DUE TO ILLNESS

It is advisable for a student who is ill to obtain a medical certificate. This certificate is to be produced for ICEAP to record in the student's file. A medical certificate does not cancel an absence; it only provides an explanation.

COMPASSIONATE OR COMPELLING CIRCUMSTANCES

Compassionate or compelling circumstances are generally those beyond the control of the student and which have an impact upon the student's course progress or wellbeing. In relation to attendance, these could include, but are not limited to:
  • a) serious illness or injury, where a medical certificate states that the student was unable to attend classes;
  • b) bereavement of a close family member such as a parent or grandparent (where possible a death certificate should be provided).

MISSING MORE THAN 6 DAYS OF CLASS PER SEMESTER WILL RESULT IN FAILURE OF THE LEVEL

ICEAP Truancy Reduction Plan (TCP)

Purpose: To track attendance and enforce absenteeism policy

Teachers are the first line of defense for compulsory attendance, as they are the first to recognize students with possible attendance issues. Therefore, teachers should notify the Admissions Office via daily attendance records uploaded to the Administrative Assistant. The AA will then notify the Attendance Committee as soon as a student misses 3, 5, and 6 days of class, respectively. At this point, the student (and sponsoring agency) will be issued a warning letter from the Admissions Office. MISSING 6 days of class per semester will result in FAILURE of the level.
The student will be required to attend a consultation arranged through the Service Services Dept. The consultation will provide both parties with the opportunity to identify, understand and explore all issues contributing to the student's truant behaviour. Maintaining open communication between the student and ICEAP will facilitate positive outcomes.
Issues to be addressed should include but not be limited to:
ICEAP has a vested interest in and a responsibility for determining an appropriate plan to assist the student to succeed both socially and academically. This consultation also provides an opportunity to ensure that the student (and sponsoring agency) clearly understands the ramifications of not adhering to ICEAP's compulsory attendance requirements.

Procedure:

Warning #1:
Student will receive a written warning after missing three days of class. This will also be reported to any third party supporting agency, ie: Saudi Arabian Cultural Bureau. The student will need to meet with Student Services Department to arrange for a consultation with the Academic Panel.
Warning #2:
Student (and supporting agency) will receive a second warning after missing five days of class. The student must make an appointment with the Academic Panel to discuss an action plan – most notably will be the plan for completing missed class work. The student will be required to take their attendance form to the appointment and an action plan will be recorded. The student must then return the form to the teacher and must complete the action plan within one week. Failure to do so will result in loss of marks and possible failure.
Warning #3:
Student will be informed that they have reached the maximum number of absences and any further absences will result in removal from the program. Students will be issued an official warning at this point, informing them missing any more time WILL result in failure of the program.

ICEAP Truancy Reduction Plan (TCP)

Student Information
First Name   DOB  
Middle Name   Month Day Year
Family Name    
Contact Information
Phone ( )
Email  
Intervention Action #1 - Date: _________________________
Absences Excused Details of Excuse
Date   Yes No  
Date   Yes No  
Date   Yes No  
Referring Teacher   Signature  
Student   Signature  
Administration   Signature  
Outcomes of Consultation
Intervention Action #2 - Date: _________________________
Absences Excused Details of Excuse
Date   Yes No  
Date   Yes No  
Date Yes No  
Referring Teacher   Signature  
Student   Signature  
Administration   Signature  
Outcomes of Consultation
Intervention Action #3 - Date: _________________________
Absences Excused Details of Excuse
Date Yes No  
Date Yes No  
Date   Yes No  
Referring Teacher   Signature  
Student   Signature  
Administration   Signature  
Outcomes of Consultation